Event Planning Checklist
A six week countdown for workshops, parties and ribbon cuttings.
Six Weeks Out
- Set goal, budget and date
- Check the town calendar for conflicts
- Decide on format and capacity
Four Weeks Out
- Book partners, performers, vendors
- Check permits for outdoor space, food or alcohol
- Order event supplies
Three Weeks Out
- Post the event on your city listing and events calendar
- Create a signup or RSVP if space is limited
- Make a flyer and share with partners
One Week Out
- Email your list and post reminders
- Confirm staff, partners and setup times
- Print signs and name tags
Day Of
- Set up an hour early
- Have an email signup sheet ready
- Take photos and short videos
- Thank everyone personally
Day After
- Share photos and a thank you post
- Send a follow up offer to attendees
- Note what to repeat or change
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